How to Manage Your Team Using Redbooth

This is part of my How To Start And Run An Ecommerce Company Step By Step blueprint.  The first part.

Sooooooooo…… Redbooth is free up to 5 users.  There are other team management programs you can use.

If you are managing a coding team and you are coder yourself – try gitlab.com

If you are a person who isn’t a coder but wants to manage a team larger than 5 people AND you have money – try basecamp.com

If you are a person who isn’t a coder but wants to manage a team of 5 people or less BECAUSE you have less money (ie. broke) – I would go with redbooth.com HANDS DOWN, YO.

I know, I know, you are probably wondering, “WHAT IS SO SPECIAL ABOUT REDBOOTH?!”

To which I will say… calm down. Yo.  Let me thoroughly explain:

1) Redbooth is WONDERFUL to manage tasks because you can reference your team with an “@” sign, just like twitter, within a task, and it will not only update the message with a time stamp within redbooth BUT it will also send a notification email to your team mate you are referencing.  And THIS is where it is valuable.  Email notifications simply gets NOTICED!  Having the cumbersome duty of visiting the actual website is no longer necessary.  The trick is…you can reply to the email notification within your own email and it will update on redbooth as well.  Crazy, eh?  This saves tons and tons of time.

Below is a screen shot from a project I am working on:

Nifty, eh?

Nifty, eh?

2) Everyone in the project can see EVERYTHING and can see who is referencing who.  You can also privatize tasks as well to a few viewers or only yourself.  This allows for privacy as well as the ability for everyone to have an overall look at the project in one glance.  I highly recommend switching the view to COLUMNS from LIST view because it makes everything more absorb-able (like osmosis!).

  • How to BEST use this feature is to have tasks with the big picture in mind:
  • Customer Support, Sales, Website Design, Website Coding, Content, Admin Username and Passwords, Finance.
Redbooth

Redbooth

3) Since the search function is incredibly fast it will be better than wading through your email.  You can assign a task.  Connected to a task are essential things:

  • Privacy – you can assign who can see the task.
  • Integrations – you can connect google documents, dropbox, box, or upload a document from your computer.(To use all integrations you need to upgrade… but attachments are accessible with the free membership).
  • Time tracking – you can put in how many hours the task took you to finish or how long it took for you to assign the task.
  • Assigning the task – you can assign it to a team member and they will get an email notification of the due date as well as all the details within the task AND the attachments IN THEIR EMAIL as well as on Redbooth.  THIS IS SO USEFUL.
Task

Things are blacked out for privacy.

So why is it good to use over others?

It makes the experience of managing a team, keeping up with deadlines, knowing a task is associated to what project and there is a cookie crumb trail for you CLEARLY DISPLAYED so you can backtrack a task to its origin quite easily, knowing who said what and where and WHEN (everything is time stamped), and being able to see the big picture by a mere GLANCE with the task view.

I am a fan of Redbooth because it makes sense.  A lot of thought went into creating this software that is user friendly and intuitively makes sense for me – their consumer.

If you have any questions about Redbooth do not hesitate to ask.

On a personal update:

Went to King King in Hollywood to celebrate my friend Brandon’s bday!

King King, YO!

King King, YO!  It looks like I might need to get my fingers checked.


My Boyfriend’s Internet Company Email

I got this test email the other day after telling him he needs to have a good welcome email set up once someone signs in and subscribes.

This is what he sent me.

————————————————————————————————

On Wed, Mar 19, 2014 at 7:53 PM, R <> wrote:

Hi Penguin,

I made your profile on CENSORED COMPANY NAME, which you can view here:
http://testotestotheresreallynourl.com

You will be able to access your admin page from the managers cabinet sign in (from the sign in page, click managers cabinet and then enter your login info there), which you can find here:

http://www.CENSOREDCOMPANYNAME.com/manager/sign_in

On the managers sign in page, enter your login credentials:

username: [email protected]
password: peng234

Please enter a detailed profile, with a full menu, and some photos. We find that the more information you provide will  highlight your business better, and it will also make the customer feel more comfortable with choosing your store.

Thank you for joining CENSORED COMPANY NAME!

Your 90-day free trial will end on  March 29th, Latuda!  After the 90 days, if you are happy with our service and do not wish to cancel, your credit card ending in 45penguinbutt67 will be charged $59 on a monthly basis.

Please let me know if you have any questions or need any help setting up your account.

Sincerely,

R
CENSORED COMPANY NAME CEO, Co-Founder
——————————————————————————

Apparently R needs to learn how to call me by my birthright name sometimes.  Because being called an animal can get tiring.  And on top of that, Latuda is a made up word.

 



Have you ever thought to yourself while you are reading an email… “I would really like this EMAIL to be magically UNREAD at some point later on in my life and re-sent back to me just so I can read it again”?

This could be anything from a reminder to yourself to buy that extra apple at the grocery store, a notice of your eviction date from your tech savvy landlord, a letter from the Nigerian prince you built a deep connection via online communication and wanted to follow up on, a bill reminder from Mint.com, to an email newsletter from me with great important tips you’d like to revisit…….. It could be anything in the world.

But the reality of life dawns on you: once something is “marked as read”, you will never revisit it.  It will be lost the oblivion of your inbox and you are absolutely helpless to remind yourself unless you take the desperate measures of physical sticky notes or alarm clock notices.

WELL SAY NO MORE.

You now have Boomerang.  Boomerang is ingenious because it can tie itself to a couple of the most wildly used mail applications – gmail and outlook.  Surprisingly the version for gmail is a separate company than the outlook one.

The outlook one has a $29.95 one time fee while the gmail boomerang has different tiers ranging from free to $14.99/month.

How to Make an Email Send Itself Back to You After You Have Read It

(more…)

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